PLEASE NOTE THAT THIS IS THE INFORMATION FOR LAST YEAR'S AGM (2020/21).
This academic year's AGM will take place in February 2022, and all up-to-date information will appear here nearer the time.
This academic year's AGM will take place in February 2022, and all up-to-date information will appear here nearer the time.
The Annual General Meeting (AGM) also known as the "All Student Meeting" is very important to the Students' Union, and the University. It is the ultimate meeting for every single student at Newman to approve the Students' Union's work and finances, and to ask questions of the people who are elected to support you. It is here that you can also submit an idea for change for students to vote on!
HOW DOES IT WORK?
Of course this year is different, so the meeting will be held on Zoom. You can gain access to this meeting by clicking on the button above and completing the short form. This takes less than 30 seconds. You will also be reminded of this in the "What's On" emails sent every second Wednesday from the Students' Union.
At the meeting, we will ensure that there are enough people in the room to hold the meeting. Currently this is 2% of the Student Population, which based on a round figure of 2800 students, means that we would need 56 people in the room. If there are less than 56 people, then the meeting cannot go ahead, and will be rearranged for the following week.
All of the documents are available to download at the bottom of this page.
At the meeting, we will ensure that there are enough people in the room to hold the meeting. Currently this is 2% of the Student Population, which based on a round figure of 2800 students, means that we would need 56 people in the room. If there are less than 56 people, then the meeting cannot go ahead, and will be rearranged for the following week.
All of the documents are available to download at the bottom of this page.
WHY SHOULD I GO?
We believe that Students are important, and that's why we need you to talk to us here as part of our wider efforts to hear you as our members. There are three reasons why you might want to come to the AGM:
1. You can see where we spending your money and approve the accounts for the charity;
2. You can make change yourself, by submitting an idea for others to vote on; and
3. You can ask questions of the Executive Committee to make sure that they are working in your best interests.
Finally, as part of our work to help students, tackle digital poverty, and to get as many people as possible, we will be conducting a PRIZE DRAW for a Laptop Package including:
1. A Brand New HP Stream 14 inch AMD 3020e 4GB 64GB Cloudbook - White Laptop
2. McAfee Total Protection - 1 Year - 1 User
3. 12 Month Subscription to Microsoft 365 Personal with 1TB OneDrive
1. You can see where we spending your money and approve the accounts for the charity;
2. You can make change yourself, by submitting an idea for others to vote on; and
3. You can ask questions of the Executive Committee to make sure that they are working in your best interests.
Finally, as part of our work to help students, tackle digital poverty, and to get as many people as possible, we will be conducting a PRIZE DRAW for a Laptop Package including:
1. A Brand New HP Stream 14 inch AMD 3020e 4GB 64GB Cloudbook - White Laptop
2. McAfee Total Protection - 1 Year - 1 User
3. 12 Month Subscription to Microsoft 365 Personal with 1TB OneDrive
WHAT THINGS DO WE TALK ABOUT AT THE AGM?
MINUTES FROM THE PREVIOUS MEETING
The Students must approve the notes taken from the Previous Meeting held in 2020.
APPROVAL OF AFFILIATIONS
The students must approve the affiliation with the National Union of Students. This affiliation provides the Students' Union with staff networks such as the CEOs, Representation, Advice and Opportunities, Officer training and networks, wider training opportunities and of course Totum (NUS) Cards. This affiliation currently costs the Students' Union £2,466.00. If this is NOT approved by the students, a referendum will be held to consider if the Students' Union continues with the affiliation.
APPROVAL OF THE NEW EXTERNAL TRUSTEES
The Students' Union conducted a long recruitment process starting in September 2020. Trustee adverts were placed on SU.Careers and LinkedIn until December 18th 2020. The panel, made up of entirely Student Representatives (the President, Academic Officer and a Student Trustee) shortlisted the 10 Candidates down to 7 using the person specification provided. Each candidate was interviewed on the week commencing Monday 25th January, before selecting the final three. The selection of these candidates was also done on a point-scoring system based around their experience, knowledge and what they would bring to the Board.
APPROVAL OF THE 2019-20 CHARITY REPORT & ACCOUNTS
Newman Students' Union appoints an external accountant to assess our accounts, which is compiled by staff and our external finance consultant. They check that everything balances and that we have done everything to meet the requirements set out by the Charity Commission. Our Accountant is Locke Williams - a local business from Birmingham who was appointed during a tender process 3 years ago. The Accounts have been approved by the Board of Trustees and now require students to approve them at AGM before submitting to the Charity Commission before our deadline at the end of May 2021.
EXECUTIVE COMMITTEE REPORT
The President will provide a report to Students on behalf of the Executive Committee which will outline their work since July 2020, an update on their priorities and their response to the Coronavirus Pandemic. Students will be able to ask questions to the Executive Committee or to individual Officers, holding them to account for the areas they oversee.
RECEIVE THE RECOMMENDATIONS FROM THE DIAGNOSTICS REPORT
The Diagnostics is like an audit that is conducted by an external professional. Steve Coole, of Coole Insight Ltd, interviewed University Staff Members, Union Staff Members, Board of Trustees Members and the Executive Committee and compiled a report into the Students’ Union’s effectiveness and operations. The recommendations from the report have been approved by the Board of Trustees and will be presented by the President to students for information and questions.
The Students must approve the notes taken from the Previous Meeting held in 2020.
APPROVAL OF AFFILIATIONS
The students must approve the affiliation with the National Union of Students. This affiliation provides the Students' Union with staff networks such as the CEOs, Representation, Advice and Opportunities, Officer training and networks, wider training opportunities and of course Totum (NUS) Cards. This affiliation currently costs the Students' Union £2,466.00. If this is NOT approved by the students, a referendum will be held to consider if the Students' Union continues with the affiliation.
APPROVAL OF THE NEW EXTERNAL TRUSTEES
The Students' Union conducted a long recruitment process starting in September 2020. Trustee adverts were placed on SU.Careers and LinkedIn until December 18th 2020. The panel, made up of entirely Student Representatives (the President, Academic Officer and a Student Trustee) shortlisted the 10 Candidates down to 7 using the person specification provided. Each candidate was interviewed on the week commencing Monday 25th January, before selecting the final three. The selection of these candidates was also done on a point-scoring system based around their experience, knowledge and what they would bring to the Board.
APPROVAL OF THE 2019-20 CHARITY REPORT & ACCOUNTS
Newman Students' Union appoints an external accountant to assess our accounts, which is compiled by staff and our external finance consultant. They check that everything balances and that we have done everything to meet the requirements set out by the Charity Commission. Our Accountant is Locke Williams - a local business from Birmingham who was appointed during a tender process 3 years ago. The Accounts have been approved by the Board of Trustees and now require students to approve them at AGM before submitting to the Charity Commission before our deadline at the end of May 2021.
EXECUTIVE COMMITTEE REPORT
The President will provide a report to Students on behalf of the Executive Committee which will outline their work since July 2020, an update on their priorities and their response to the Coronavirus Pandemic. Students will be able to ask questions to the Executive Committee or to individual Officers, holding them to account for the areas they oversee.
RECEIVE THE RECOMMENDATIONS FROM THE DIAGNOSTICS REPORT
The Diagnostics is like an audit that is conducted by an external professional. Steve Coole, of Coole Insight Ltd, interviewed University Staff Members, Union Staff Members, Board of Trustees Members and the Executive Committee and compiled a report into the Students’ Union’s effectiveness and operations. The recommendations from the report have been approved by the Board of Trustees and will be presented by the President to students for information and questions.
DOWNLOADS AND RESOURCES
|
| ||||
|
| ||||
|
| ||||
